Job Description: Sr. Administrative Assistant

Responsibilities:

  • Provide administrative support to the CFO, Vice President, Finance, Vice President, Legal and Sr. Vice President, CMC
  • Organize and schedule meetings and appointments
  • Book and manage complex domestic and international travel for department Vice Presidents and above
  • Develop and maintain an electronic and paper filing system
  • Process expense reports for department Vice Presidents and above
  • Liaise with administrative team to provide back-up support to Sr. Management and Board of Directors, as needed
  • Maintain and reconcile monthly purchase card account
  • Handle confidential information in a professional manner
  • Assist Contracts Administrator with e-mailing, scanning, obtaining signatures and tracking of work orders and various legal agreements and contracts
  • Various tasks and projects as assigned

Qualifications:

  • Minimum of five years of experience as an Administrative Assistant, preferably in biotechnology or pharmaceutical industries, with a demonstrated increase in responsibilities
  • Proficient in MS office Suite and operation of other peripheral devices
  • Experience scheduling complex travel arrangements including multi-leg, domestic and international
  • Ability to maintain confidential information
  • Must be highly organized and able to handle and prioritize many simultaneous assignments in a fast-paced environment

Education:

  • High school degree or equivalent required