Job Description Executive Assistant to Senior Vice President, Technical Operations and Head of HR

What is this role really like?

In this role, the Executive Assistant will be supporting the Senior Vice President, Technical Operations, and the Head of HR. The Executive Assistant provides executive support and serves as the primary point of contact for internal and external constituencies on all matters pertaining to Technical Operations and Human Resources. The Executive Assistant also serves as a liaison to the team and oversees special projects.

Day-to-Day Duties:

  • Provide administrative support to the Technical Operations Team, HR, and other Executives as assigned
  • Organize and schedule complex onsite and offsite meetings
  • Coordinate and maintain executive calendars and extensive conference travel planning
  • Provide back-up support to Sr. Management, as needed
  • Edit corporate presentations and various communications for internal and external stakeholders
  • Coordinate execution of legal documents
  • Schedule complex meetings with multiple competing priorities
  • Answer and direct incoming calls, open mail and prepare meeting documents
  • Reconcile monthly purchase card account
  • Process expense reports in a timely manner
  • Other duties, as assigned

Requirements:

  • Minimum of eight years of experience as an Executive Assistant, preferably in Life Sciences industry
  • Excellent written and oral communication skills
  • Proficient in MS office Suite and operation of other peripheral devices
  • Experience scheduling complex travel arrangements including multi-leg, domestic and international
  • Ability to maintain confidential information
  • Ability to work cross functional across the organization and prior experience supporting multiple functions
  • Must be highly organized and able to handle and prioritize simultaneous assignments in a fast-paced environment and work with all levels of the organization
  • High school degree or equivalent required
  • Associate or Bachelor’s degree a plus